Adding Attendees to Existing Deployments
Once you have created a Deployment (folder of survey responses) it is likely that you do not need to Send the survey again (which would creating another separate deployment) but actually Add Participants to this existing deployment.
For example, I have created the
Warwick-Edinburgh Well Being (14) survey. This was initially sent to 12 people in a deployment called
Baseline, but I now have two more people who need to complete it. This result needs to sit with the other individuals who have completed the
Baseline deployment.
So, in this instance
I do not need to
Send the survey again but
add participants to the existing 'Baseline' deployment already created.
To do this find your survey and your deployment previously created.
• Go to
Evidence > Show Surveys
• Find the relevant survey and click
view
• You will now see any existing deployments presented on screen:
• Click
add participants under the deployment you want to add new participants to. E.g. if you aim to collect more Baseline responses click
add participants under this deployment name.
• You will now be on the
Add participants page, allowing you to choose who to send/attach the survey to.
Note (i): If you do not see the option to 'Add participants' straight away you may need to extend the closing date first, this can be done by going into the deployment via 'View' and using the option on the right-hand side.
Note (ii):This is not possible for 'anonymous' surveys. The reason you cannot continue to add participants to existing deployments of the survey sent out is because it runs the risk of potentially breaking the anonymity of the respondents.
I.e. if you had already sent this to 10 people who completed the survey and then added more people a few weeks later, you would potentially be able to tell via the order of submissions in the downloaded responses whose response was whose.
Key Terms
Deployment (Folder of survey responses):
This is a folder of attendees’ survey responses. This is where you can group together certain responses to the same survey, for example for an Evaluation survey those responses related to a specific group or activity.
Also, the system can run a comparison of different deployments of the same survey. For instance, in surveys to do with Mental Health and Wellbeing it is often important to see individual responses change over time. Different deployments would allow you to measure and then compare this. I.e. Baseline results compared to Follow Up.