Locations
Every Session on Upshot must be recorded against a Location for it to be submitted successfully.
As such, a location is any venue or site where activities take place. This may be a Local Community Hall, a Sports Centre or even Online.
Adding Locations
New locations can be added at any time by users with Project Manager and System Admin access.
Note: Locations only needed to be added to the system once, and they will then be available for for all users to select when managing their sessions.To check which Locations have already been created on your account go to Admin > Edit Locations.
This can be done by going to - Admin > Add new Location
Here users are presented with three different options:
Users can use one of the pre-existing built in databases linked to the system to find their location (and the details around it faster) or alternatively they can manually type in the details by using Enter a new location.
Searching via postcode or place name via Sport England's Active Places facilities database or by using the school name using the Edubase link to find education centres in England or Wales can save time if applicable.
Note: If the Location is found using the pre-existing database, users can still edit the information around this before saving.
If users need to add a New Location manually they will be presented with the following options:
The Name, Line 1, Town and Postcode are required fields on UK based Upshot accounts and must be completed.
If users are trying to add a generic location such as Online or maybe a location to do with Outreach, they may find it helpful to know that Line 1 and Town can be completed by adding any character to this field. For Postcode, in these instances, it may be worth picking the head office postcode or a generic one for the area operated in.
Reporting on Locations
Locations can be used as a filter in lots of the reporting tools on Upshot, please see the below three examples.
- On the People Report users can search for people that attended sessions at a particular Location.
- On the Attendance Report users can choose to download the associated attendance data for only sessions that took place in certain Locations.
- On the Statistics Report, Location can be used not only in the Group by secondary filter, but also as a top-line filter giving users the potential to filter by Locations people attended then broken down by their Ethnicity for example.
In addition to the above, if users go to Admin > Edit Locations to see the list of all their existing Locations they also have the option on the right-hand side to Download Locations.
The export produced will contain not only the name of the Location and the address that has been entered into the system, but also:
- The 'Authority, District, Constituency, Ward, LSOA code, IMD %, Latitude and Longitude' based off the postcode for that Location, if applicable.
- The 'Pitchfinder' or 'Edubase URN' - if the Location was created via one of the two options that use the linked databases.
- The amount of 'projects, activities' and 'sessions' the Location has been used on.
- The 'Latest session' the Location has been used on.
Map
When viewing the Map ( Reports > Map), Locations are presented as Places and displayed using green icons.
The green icons will either show 10+ or <10, indicating whether a certain location has delivered more or less than 10 sessions.
Clicking on the icon will display some basic information around that Location.
Viewing the Locations on the map alongside your participants can indicate whether your sessions are being delivered in the most convenient Locations for your attendees.