Adding a new Attendee Data Field

Organisations may start collecting new sets of data as time goes on, for instance as an organisation you might want to start keeping record of how people had heard about your services, and so want to add a field called 'How did you hear about us?'

Adding new fields can be done at any point.

• Go to Admin > Attendee data fields
• On the right-hand side under Tools click Add a new attendee data field
• Here the Label is the title of this field, e.g. 'How did you hear about us?'
• Type of field - Here choose how this information is collected. Text area (free text, unvalidated), Single choice dropdown, Multiple-choice field, tickbox, date.
• Help text = Add any additional information that will help individuals complete this field. Note there is a character limit of 255 characters.
• Data Display options = you can also manage the data display options for these data fields here, choosing between: Displayed and required, Displayed, but not required, Not displayed for both Attendees (via the registration form) or Head count. 
  • Note that only Single-choice and Tickbox fields can be displayed as head count fields.
• Project Restrictions - Custom Data Fields can be restricted by project(s), making these fields only viewable to users associated with that project. This can help to customise the length of your registration form and limit the number of users that can view and report on certain information. To find out more about this please click here. 
• Once you have selected your options click Add.

It can be helpful to quickly return to People > Add New to be sure the field created display as expected. If these are incorrect, it is possible to delete the field while there is still no data attached and then recreate.

Note, the new field will also need to be added to the Attendee sign-up form if this is in use. This can be done by going to Admin > Attendee sign-up form.

For more information on Custom head count fields please click here.